8.4. Organizing Volunteers Volunteers will be more committed to their task if: They are well-informed (see the next section on educating volunteers) 1. They understand the ecological goals and benefits of the project. 2. They understand the economic goals and benefits of the project. 3. They understand the community goals and benefits of the project. 4. They understand the concept of stewardship. 5. They feel motivated to help the environment. The program is well organized 1. Meetings are well-run. 2. Time and money are not wasted. 3. Meetings start and finish as indicated in the meeting notice. 4. Tasks are clearly assigned and evenly divided. 5. Events are planned and communicated well in advance. 6. They are given the appropriate information to prepare for an event (footwear, equipment, insect repellant etc.) 7. Maps and directions to field sites are clear- there's nothing worse for enthusiasm than having a set of volunteers get lost their first time out! A sense of teamwork is encouraged 1. They get a chance to contribute their ideas and thoughts at all stages of the project. 2. The project strengthens their sense of being part of a community. 3. Their opinions are respected even if they may be different from others in the group. Contributions are recognized 1. They are thanked for everything they do - no matter how small. 2. Their names are publicized (in newspaper articles, press releases, reports). There is support available 1. You should always have a contact person within the group whom volunteers can call for help and support. At some time during the project they might feel confused or have practical questions. Make them feel comfortable asking for help, and tell them where they can get it. The work is enjoyable and fun 1. Fieldwork can be combined with picnics, bonfires, camping and family outings. 2. Dances can be held as fund-raisers to celebrate work that is completed. 3. Don't take work so seriously that there isn't an element of fun involved. 4. Fieldwork can be combined with bird watching or wildflower identification. Many people who are interested in projects enjoy being amateur naturalists. This gives a double sense of accomplishment when the day is done. One of your most important tasks as an organizer will be to make sure that you don't get "burned out". Try and delegate the tasks so you don't have too much of a burden. Ask as many people in the community as you can for help. Your enthusiasm will be catchy if you talk to people about what you want to do. Remember, this is a group project and will be the most successful when many people and organizations are involved. Sharing your expectations, successes, and frustrations will ensure that you don't feel too burdened. Remember that every community is different. You also may be able to get help from a service club in your area that has a reputation for being well organized. They may be able to assist you with some of your chores or give you advice.